Job: Administrative Professional

My client is a very reputable Evansville company and they are in need of a Office Administrator/Bookkeeper. Key duties include:

• Type proposals.
• Answer phones & direct to appropriate person.
• Keep maintenance logs for vehicles and equipment.
• Update/maintain certificate of insurance for subs/vendors.
• Maintain organization of company issued certificates of insurance.
• Make certificate of insurance requests to insurance provider.
• File completed / closed job files.
• Maintain PO book / bid book / vendor contact information book.
• Print administrative forms – new hire packets / PO forms / fax cover letters / transmittals.
• Receive / open and distribute mail.
• Maintain emergency vendor contact lists.
• Maintain cell phone accounts, order new / replacement phones and accessories.
• Knowledge of current jobs and their scope of work.
• Bid forms for plan / spec jobs.
• Assist with bid process.
• Bid proposal forms.
• Financial Statement documents.
• Certificates of insurance.
• Bonds & Form 96.
• Perform bid / performance / payment bonds requests.
• Maintain records for vendors and subs.
• Plan / Spec submittals assistance / organization / transmittals and logs.
• Assist with annual general liability and workers compensation audits.
• Assist with yearend closing bid/job file transfer / archive.
• Assist with yearend employee file archive.
• Assist with Accounts Receivables/Payables and Payroll.
• Clean offices – sweep / mop / vacuum / dust / restrooms / windows / counters.